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Deep down you feel that you need to do something that matters. Something that makes your heart race. Something that is ambitious and hard and that gives you the feeling of fulfilment once achieved. You want to be part of a team that values the skill as much as the art, the hand as much as the heart, and the past as much as the future. You want to find out if you have what it takes to become a successful glue hunter. There is no better time than now.

  • Office manager & executive assistant (full or part time)

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    We are seeking a highly organized, reliable, and proactive office manager & executive assistant to support our team and leadership. In this versatile role, you will be at the heart of our day-to-day operations – ensuring the office runs smoothly, assisting the executive team, coordinating travel and events, and keeping internal processes on track. You will also help manage interactions with visitors, vendors, and service providers, and support general administrative workflows across the company. This is a great opportunity to join a mission-driven biotech company and contribute meaningfully to a collaborative and high-performing team environment.

    WHAT YOUR MAIN TASKS WILL BE

    • Keep the office running smoothly by managing supplies, vendors, service providers, and welcoming guests, while ensuring our workspace is organized and well-supported.
    • Provide executive support through calendar and meeting coordination, travel planning, expense handling, and day-to-day administrative assistance to the leadership team.
    • Coordinate recruitment and HR processes by managing candidate communication, interview scheduling, onboarding logistics, and supporting internal documentation in collaboration with our HR tools.
    • Organize team events and company gatherings, including internal offsites, celebrations, and logistics for conferences or external meetings.
    • Support finance and operations by helping process invoices, reimbursements, and purchase orders, while contributing to a positive and collaborative team culture.

    WHAT YOU BRING TO THE TABLE

    • Experience in office management, executive assistance, team support or a related field is required
    • Excellent organizational and multitasking skills – you get things done quickly & reliably
    • A proactive, hands-on mindset and a strong sense of ownership
    • Outstanding communication skills in English, at least a basic level of German
    • Comfort with standard office software (O365) and modern collaboration tools
    • High level of discretion, especially when dealing with sensitive information
    • Prior experience in a startup, biotech, or tech company is a plus

    APPLICATION DETAILS

    Please submit your application including a letter of motivation and curriculum vitae with contact details of two referees by clicking the apply button below.

    The annual gross salary for this position is EUR 55.000 p.a. based on the full-time position, which can be adjusted based on the candidate’s qualifications and experience.

    Apply now

What we offer

At Proxygen, we harness the most advanced technologies and expertise to push the boundaries of what can be treated. Traditional drugs work by blocking a specific function of disease-causing proteins, yet more than 80% of human proteins remain out of reach for this approach, labeled as “undruggable.”

What sets Proxygen apart is our focus on a different kind of therapeutic: molecular glue degraders. These revolutionary compounds have the potential to address diseases that have long been considered beyond the reach of conventional treatments.

Born from one of Europe’s leading research institutions, our commitment to excellence drives everything we do. Though we are proudly Viennese, our diverse team hails from around the world, all united by a common goal: to redefine what is possible in the realm of drug discovery.

  • Collaborate with a young, dynamic, and highly international team that values diversity and camaraderie. Enjoy a lively workplace culture with regular company events and team-building activities.
  • Have a direct impact on the company’s success and growth. Engage in high-level decision-making and strategic initiatives across all areas of the business, empowering you to make meaningful contributions.
  • Work in a new lab and office space and benefit from a convenient location with easy access to Vienna’s public transport, plus a variety of nearby amenities, including supermarkets, food trucks, and more.
  • Our performance-based bonus system and supportive organizational structure ensure that you have the resources and opportunities to grow beyond your role.

If you have other ideas how you can contribute to glue hunting, just send us your CV and tell us what makes you a great glue hunter!

Individual application

“The Proxygen team embodies a very particular but rare spirit: they are intrinsically and authentically driven by the wish to be the best in what they do, they constantly want to improve themselves to become even better. And they are doing this incredibly well.”

Constanze Ulmer-Eilfort